Section 1 — Name: The name of the organization shall be Tavan PTO Inc. (Tavan Elementary PTO), located at Tavan Elementary School, 4610 E Osborn Rd, Phoenix, AZ 85018.

Section 2 — Description: The PTO is a nonprofit organization that exists for charitable, educational, and scientific purposes, including distributions to organizations that qualify as exempt under section 501(c)(3) of the Internal Revenue Code.

Section 3 — Purpose: To strengthen and create a cooperative atmosphere where staff and parents can work together to support students and staff through financial and volunteer aid, plan experiences that strengthen the bond between home and school, and support the school vision.

1. The PTO shall be an autonomous, independent decision-making group that works cooperatively with Tavan staff and administration.
2. The PTO shall work cooperatively to create a Tavan community by supporting and encouraging active participation by students, parents, staff, and administration.
3. The PTO shall provide regularly scheduled educational and community-oriented programs for teachers, students, parents, and administrators.
4. The PTO shall work cooperatively to raise funds for school facility improvements, programs, and activities that enhance the quality of education at Tavan.
5. The PTO shall work cooperatively to identify local community service and outreach opportunities for Tavan students, parents, and staff.

Section 1: Membership is available to all parents and/or legal guardians of students who currently attend Tavan. Members are eligible to attend and participate in all PTO general meetings, serve in elected or appointed positions, and participate in officer elections.

1. Membership Recruitment: The PTO shall conduct an initial enrollment drive at the beginning of each academic year. Members may be admitted at any time throughout the year.
2. Membership Dues: Each member must register online and pay dues set by the Executive Board.

Section 1 — Executive Board: The Executive Board consists of: President, Vice President, Secretary, Treasurer, Dad's Club President, Director of Communications, Director of Fundraising, and Director of Volunteers. Officer positions may be shared. The President casts the deciding vote when tied.

Section 2 — Term of Office: One year, beginning July 1 and ending June 30. Officers may be re-elected or serve in another office upon completion of their term. Any person nominated for President must have previously served as a PTO Officer for one complete term.

Section 3 — Duties:

President: Principal Executive Officer. Supervises all PTO activities, presides at all meetings, is the only person authorized to enter contractual agreements on behalf of the PTO, and is authorized to sign bank account documents.

Vice President: Oversees all committee systems with the President and chairs meetings in the President's absence. Ensures all events are scheduled within SUSD district parameters.

Secretary: Keeps minutes of all meetings, ensures notices are given per these Bylaws, submits minutes for approval, and publishes copies of general membership meeting minutes.

Treasurer: Responsible for all PTO funds, deposits, disbursements, and financial reporting. Maintains books and records for five (5) years. Presents a written financial report at each Executive Committee meeting.

Dad's Club President: Organizes and supports events that provide opportunities for dads and father figures to connect with Tavan families. Responsible for planning Dad's Club Social Hours, Halloween Hi Jinx, Camp Out, Movie Night, and Superhero Dance.

Director of Communications: Responsible for all PTO communications including newsletters, email, social media, and website. Oversees Yearbook production.

Director of Volunteers: Identifies volunteer opportunities and recruits volunteers as needed. Responsible for Home Room Lead, Teacher Appreciation Lead, Halloween Hi Jinx, School Dance, Fun Run Carnival, and Family Fun Nights.

Director of Fundraising: Coordinates all fundraising programs, recommends fundraising activities to the PTO, and serves as Chairperson of the Fundraising Committee.

Section 4 — Voting: Nominations must be submitted at the March board meeting. Elections take place at the April PTO meeting. A person may hold only one position at a time.

Section 5: The Executive Board shall meet monthly on the third Monday during the school year. Two-thirds (2/3) of the Executive Board constitutes a quorum.

Section 6 — Removal: An officer may be removed by two-thirds vote of the Executive Board for failure to perform duties or misconduct. Three consecutive unexcused absences may be grounds for removal.

Section 7 — Vacancy: If the Presidency is vacated, the Vice President succeeds to the office until the Executive Board elects a new President. Other vacancies are filled by majority vote of the remaining Executive Board members.

Section 1: General PTO meetings are open to the public. At least 4 regular meetings shall be held during the school year. Dates are determined by the Executive Board with principal approval prior to the start of the school year. At least seven days' notice shall be given for any meeting change.

Section 2 — Voting: Only Executive Board members are eligible to vote. Absentee and proxy votes are not allowed.

Section 1 — Fiscal Year: July 1 through June 30.

Section 2 — Banking: All funds shall be kept in a checking account in the name of Tavan PTO Inc., requiring two Executive Board signatures, held at an accredited financial institution.

Section 3 — Reporting: The Treasurer reconciles accounts monthly and reports all financial activity monthly. An audit committee of no more than three members shall review the books annually before July 1.

Section 4 — Reimbursement: All financial transactions requiring reimbursement must be approved prior to purchase. Receipts must be submitted for reimbursement.

Section 5 — Ending Balance: A minimum of $3,000 shall remain in the treasury at the end of each fiscal year.

Section 6 — Contracts: Authority to sign contracts is limited to the President or the President's designee.

Amendments may be proposed by any PTO member. Proposed amendments require majority Executive Board approval and written notice at least 14 calendar days before a general meeting. Passage requires a two-thirds vote of members present and voting, constituting a quorum of 15 members.

Upon dissolution, any remaining funds shall be used to pay outstanding bills and, with majority approval of the Executive Board, spent for the benefit of Tavan Elementary School.

The authority for this organization shall be Robert's Rules of Order, Newly Revised.

Room Parent Lead: Coordinates all room parent duties. Works with teachers to dedicate at least one room parent per classroom. Reports to the President.

Welcome Committee: Coordinates meet-ups and gatherings for new Tavan families. Assists Administration with Kindergarten Round-Up events. Reports to the President.

Teacher Appreciation Committee: Dedicated to showing teachers and staff how much they are appreciated — a yearlong initiative including donated snacks, and coordinated breakfasts and lunches during Back-to-School days, conferences, and the last day of school. Reports to the President.

Yearbook Lead: Directs the yearbook from theme and style development through final publication. Works closely with Admin, teachers, staff, and the yearbook company. Reports to the Director of Communications.

Event Committee: Responsible for running events from start to finish — securing volunteers, facilities forms, budget, supplies, and marketing materials. Reports to the Vice President.